DATA PRIVACY NOTICE: Appropriate paper-based technology for social development
Welcome to Appropriate paper-based technology for social development, a website provided to you by Appropriate paper-based technology for social development (‘APT for social development’, ‘APT4SD’, ‘us’, ‘we’ ‘our’).
1. Who are we? APT for social development is a registered charity in England and Wales, Charity Number 1196076, regulated by The Charities Commission.
2. What is the purpose of this privacy notice? This privacy statement is to inform you on the processing of personal data via our website, www.apt4sd.org and the handling of this data by APT for social development. APT for social development respects the privacy of visitors to www.apt4sd.org Personal data is only collected where necessary to service your requests and carry out APT for social development’s legitimate interests. The processing of personal data is governed by the General Data Protection Regulation (the “GDPR”).
3. What type of data is collected and why? Under the GDPR, APT for social development is deemed to be a data controller (contact details below). This means we decide how your personal data is processed and for what processes.
APT for social development website contains forms for you to enter your data for various purposes that have been listed below. We also have hard copied forms that we may ask you to complete if we have met you face to face. Both are processed in the same manner. We collect the information you provide to us through these options to service your request(s) and carry out APT for social development’s legitimate interests, and do not collect personal data through this Website other than through these means.
APT for social development collects and processes personal data in accordance with the EU General Data Protection Regulation. APT for social development respects the privacy of visitors to this website in all our communications.
4. What is your personal data? Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession.
5. How do we comply with the obligations under the GDPR?
keeping personal data up to date
by storing and destroying it securely
by not collecting or retaining excessive amounts of data
by protecting personal data from loss, misuse, unauthorised access and disclosure; and
ensuring that appropriate technical measures are in place to protect personal data.
6. How do we process your personal data? Depending on the information you provide, and the services you opt in for, we may use your personal data for one or more of the following purposes:
To enable us to provide a voluntary service for the benefit of the public
To fundraise and promote the interests of the charity
To manage our employees and volunteers
To maintain our own accounts and records (including the processing of gift aid applications)
To inform you of news, events, activities and services running through APT for social development
7. What personal data do we collect from you?
-Supporters – We will collect your first name, surname, email address, phone number, home address to keep you informed and send updates on APT for social development’s progress. We will also provide you with fundraising opportunities and ways to get further involved with APT for social development’s activities. We collect this data from those who sign up for our email updates via our website and/at events or in person. We provide updates via email. You can opt out of providing any of the above information.
-Financial Supporters/ Donors – We will collect your first name, surname, address, email address, phone number, financial information for payments, and gift aid declaration (if provided) in order to process your donation (whether you choose direct debit or a one-off payment). For Organisational partners, we will collect the Organisation’s name, a contact name, email address. This information is required to process your payment(s). We will send you confirmation. We will ask you whether you would like to receive our email updates and regular supporter communications, in which you are free to opt in or out to this. If you opt into this, we will send emails of our achievements, our fundraising activities and ways for you to be involved in our activities.
-Job/ Volunteering Applicants – From APT for social development website we will only collect your contact email address, as you provide on the contact form. Following this we will collect all information relevant to your application. This information will only be shared with staff. We will provide you with further privacy information throughout the process.
8. How do we keep your personal data secure? APT for social development values your privacy. We have therefore taken measures to ensure that your data is protected from theft, loss or any use that is not in line with the purposes for which your data was collected. We would like you to know your rights as it pertains to your data:
You have the right to request a copy of your personal data which APT for social development holds about you
The right to request that APT for social development corrects any personal data if it is found to be inaccurate or out of date;
The right to request your personal data is erased where it is no longer necessary for APT for social development to retain such data
The right to withdraw your consent to the processing at any time
The right to request that we provide your personal data, and where possible to transfer your data to another data controller
To request a restriction on further processing, if you do not consider that your personal data has been processed accurately
To object to the processing of your personal data, in the circumstance that the processing of your information is based on a legitimate interest or otherwise the performance of a task relating to public interest / exercise of official authority
The right to lodge a complaint with the Information Commissioner’s Office (Contact: 0303 123 1113 or via email https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF).
If you would like to exercise any of your above rights, please contact APT for social development at email@example.com
9. Will we share your information / What is the legal basis for processing your personal data?
Once you have signed up (submitted your personal information), your personal data will not be disclosed to a third party without your consent. Your personal data is treated with strict confidentiality and will only be shared with the members within APT for social development. This is so that we can carry out the service which you opted into for the purpose connected with APT for social development and personal data collected through this website and face to face will only be used for the purposes to which it was provided. Please see a list of reasons below:
Keeping you updated and informed on news, events, activities and services of APT for social development
Processing Gift Aid and other legal obligations.
Processing is carried out by a not-for-profit body with a political, philosophical, religious or trade union aim provided:
The processing relates to those who sign up to donate or be a supporter/receive our communications
There are exceptions to this, such as for law enforcement or similar purposes.
Once this purpose(s) has been fulfilled your details will be deleted. You may also unsubscribe from our communication at any point, which is explained in more detail below. We will only share your data with third parties with your consent.
Please also note that we use PayPal for donations and from time to time our site may contain other links to other websites and third parties. If you follow these links, please be advised that these websites have their own privacy policies and therefore we do not accept responsibility or liability for these policies. We therefore recommend that you check these policies before you submit any personal data to these websites.
If for any reason, we wish to use your personal data for a new purpose that has not been stated in this Data Protection Notice, we will not do so unless we have provided you with a new notice, which explains the new use of your personal data. In this circumstance, the new Data Protection Notice will entail the relevant purposes and processing conditions. This will be provided prior to commencing the processing of data, which will require you to consent or decline.
10. How long do we keep your personal data? APT for social development will retain your personal data for as long as necessary for the purpose for which it was provided.
Gift aid declarations are kept in perpetuity unless you tell us you are no longer eligible, and correlating financial paperwork are kept for up to 6 years after the calendar year to which they relate. If you use the APT for social development website, www.apt4sd.org to make any contact with APT for social development team, your data is kept for up to two years for analytical purposes after we have serviced your request to opt out.
You are able to unsubscribe at any time by emailing firstname.lastname@example.org, stating “UNSUBSCRIBE” in the subject line. Within the body of the email, please include your first and last name. We will answer your request within 2 weeks. You can also call APT for social development team detailing the form of communication you would like to unsubscribe from.
You can also contact APT4SD via email if you would like to access or rectify any of your personal data.
By email: email@example.com
By phone: +44 7801940650
By post: 24, Penpentre, Talybont-on-Usk, Powys LD1 7YQ
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Categories of Use & Description:
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Persistent Cookies: helps us recognise you as an existing user, so it’s easier to return to APT for social development website or interact with our services. A persistent cookie stays in your browser and will be read by APT for social development website when you return to our site.
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Changes to our cookies notice: This cookies policy was last updated March 2022.